We welcomed new members and guests.

Denise Escover gave the Treasurers Report:
CCC Program Checking: $7115.55
Open Program Checking: $2851.34
CCC Program Savings: $20156.91
Open Program Savings: $ 3008.86

Bills:
Libby Flores submitted bills for POR awards $744.50 and $315 for CCC members assessment and patchwork ranch awards. Steve Guerirriero submitted a bill for flowers for Dana Klamecki and Diane Lang. Melissa Berschens submitted bills for the club newsletter and xmas party flyer mailings $33.19. Bills were approved as submitted.  

Old Business:
Libby gave a detailed CCC report: See minutes at the bottom of this page.

A vote was required from our club on changing the minimum requirement for judges from 7 judges and 20 points to earn a state award. This was changed from 10 judges. The club voted and approved this unanimously. Our club will vote to the CCC to change the rule. 

The CCC awards banquet was very nice. Thanks to Libby for helping to organize it and make it a special evening for all. 

Reminders:

• Membership forms and Sponsorship forms are now due. Please submit them asap. 
• Melissa Berschens reminded us to please check the club roster listed on the club website to ensure your name, address, phone and email address is correct. This information is sent to the state and is what gets you in Directory and on other club's mailing lists for shows. If it isn't on our list, it isn't on theirs. Send corrections or additions to Denise Escover. You must be a paid member to appear on this list and be listed in the directory. 
• Our next meeting is Tuesday February 12 at 7pm.

New Business:
April Show Update
The show premiums have been mailed and are up on the club website for easy access. The futurity classes are listed incorrectly in the premiums that were mailed out. They should say:
3&4 non pro Hunter Under Saddle
Western Pleasure 3&4 year old 
Open Futurity is a 4 and over Maturity

We will need lots of help for this show. Please plan on attending and showing your club support. A envelop stuffing party will be held soon, contact Dana Klamecki for more information.

May 5th Paint Show Update
Libby Flores is looking for sponsors for the one day show. Stalls are available for 65 dollars. Awards for high points are a scooter graciously donated by Conrique Construction and Taylor Made Farms. 
High Point for the May 5th show is a English Headstall. Reserve High point youth is silver buckles. We are also offering crystal frames from sandcarved.com. There are no class awards yet. If we get more sponsors we may spend money on class awards. The world horse show judge will be setting up our trail courses. 

Awards are being sponsored now, if your interested in sponsoring or arranging sponsorships, contact Libby Flores. 

Open Show Update:
Denise Escover gave a open show report: 
The open show dates for the year are : 
April 14
July 21
September 8th
All at Woodmyst farms in Gilroy. There will be another three show buckle series. Mary Baughman sent the club a thank you letter for the jacket we gave her thanking her for judging and helping to set up trail. 

Debi Kent would like to let the club know that anyone is welcome to participate in helping with the open shows. The program is open to having anyone help and would like to offer the invitation to new members to come and join us at our shows to see what we are about. Please contact Debi Kent if you want more details on the open program or the shows.

Other votes:
Debi Kent suggested we pay Melissa Berschens to maintain the club website. Her work has gone above and beyond the call of duty of secretary. The club voted to pay her for web site maintenance fee of $150 per year to maintain the club website on a monthly basis. This was approved. Melissa will submit a bill to the club for her services. 

Thank you letters:
A card was received from Dana Klamecki to say thank you for the flowers that the club had sent. 

Diane Lang wishes to thank the card for all their cards and good wishes. "They were so greatly appreciated and the flowers were so beautiful that I couldn't help but realize how lucky I was to have good friends in my life. As always their friendships are very important to me and I want to thank them for all their kindness."

CCC Meeting Minutes - submitted by Sandee Proctor:

CCC MEETING
JANUARY 19, 2002 - SAN LUIS OBISPO

Attendance:  GLAPHC: Fred Tabor, Vince France; CPHA: Janet Radford, Bob Wagg; SJPH: George Maxwell, Katy Lentz, PCPHC:  Denise Thomas, Mary Denise Gunn; GSPHC: Sherri House, Fran Bettencourt; 7CPHC: Libby Flores, Debi Kent;  CCPHC: Elaine Hart, Bonnie Johnson; TMVPHC: Barbara Brown, Sharon Grossman;  SPHC: Sandee Proctor.  Guests: Edward Flores, Joe Maniaci, Bob Lentz.

The meeting was called to order by Chairman George Maxwell at 10:14 AM.

Minutes:  The minutes of the prior meeting were amended re: show dates for SCPHC (May 11&12, 2J) and GSPHC (June 8, 2 J).  Motion by Vince, second by Bob to approve as amended.  Motion carried.  

Treasurer¹s Report - Janet Radford.  Balances - Regular Checking: $11717.37; Money Market: $10126.79; C.D: $12275.94; Youth Team: $1707.12 (included in regular checking ).  Total: $27052.41.  Income $9306.00; Expenses: $24641.04.  Balance as of 1/19/02: $11717.37.   Motion to approve reort by Bob Wagg, second by Fred Tabor.  Motion carried.  Janet reported 215 banquet reservations received.  The Friday night cheese & wine Tasting was arranged by Don & Gladys Gilbertson.  They secured sponsors for the wine and cheese so reservation money will be returned.  

Outstanding bills- Libby Flores:  Awards banquet related expenses - $15.20- decorations, $231.23-table decorations, $102.89-shipping for stirrups, $23.49-paper for program cover, $369.13-program printing, $1020.79-english stirrups (awards), $132.00-CCC award. for  total of $1894.85.  Motion  to reimburse Libby by Bob Wagg, second Denise Thomas.  Motion carried.

Bob Wagg is arranging the banquet raffle.  Approximately $5000. worth of merchandise has been donated.  Silverado donated numerous silver items.  There will be a photographer for ³win² pictures during and after the banquet. CCC is paying the photographer $150. and his meal.  

Youth Team:  Libby reported that Diane Lang was unable to attend due to a family illness.  She asked that every show planning  to have a youth team show please contact her so she can list it on the team forms.  Libby offered her assistance.  

Zone - Vince was unable to attend the last meeting.  The next meeting will be in about a month.  A contract has been signed for July 30 - Aug. 4 with Reno Livestock's Events Center.  

Points Keeper - Joe Maniaci mentioned a 13 & under showmanship dispute re: a reserve YEA placing.  APHA doesn¹t have the Tulare show results and CCC had counted that show which caused the third place exhibitor to question the CCC tabulation, which shows the CCC count is indeed correct.  Joe has been working with only a verbal contract.  George will send a written contract (which Ed still has on his computer).

Specialty classes --George reported that the majority of the clubs voted to approve them for state points per a phone/email vote by the reps to him. The 6 judge limit rule for CCC still applies.  Fred advised that Super Sweepstakes may be incorporated into the specialty awards program.  Watch APHA announcements in the near future. Libby mentioned that a NSBA program is available to Paint shows and they will provide awards. Clubs should cntact NSBA if they are interested.

Old Business:
Sandee reminded the reps that Internet Marketplace still offers a CCC web presence featuring ad space for stallions, ranches and products.  CCC receives a 10% commission for each ad.  Clubs are asked to encourage their members to advertise on the site.  This is an easy way to generate income for CCC awards.  Contact Sandee for more information.

Next meeting will be March 23 in San Diego. Cindy Weight-Carter will schedule a meeting location.  Meeting begins at 11 AM.  

2003 Year End Awards banquet will be held in the south.  Committee will include Barbara Brown, Janet Radford, Libby Flores, and Sharon Grossman.  Possible date: Jan. 17 & 18, 2003.

George stated that we need to clarify the 10/20 rule for year end awards.  As it stands, it is possible for an exhibitor to show under 10 judges and only place under 5 and still accumulate 20 points.  Currently we can not track horses that show but do not place without reviewing each show¹s results individually.  This would entail many hours of work for the points keeper. Discussion  followed.   We are trying to encourage show participation.  Clarification needed on the written rule. New rule for 2003:  Exhibitor must earn points under 7 judges and earn a minimum of 20 points to earn a state award. Motion to approve by Vince, second by Libby.  Motion carried. Reps are requested to go back to their respective clubs for approval and report at our March meeting.

Discussion re: memorial trophies.  We need to modernize/update these trophies due to age and style.  We give a plaque to the recipients when they return the trophies and CCC has been paying for them.   Janet will draft a criteria/cost analysis for review at our next meeting-- for updating or replacing awards.  Retirement may be an option for some awards depending on the sponsor¹s wishes.

Zone Reps.:  Two positions are open (Sharon Bates was a one year and Cindy Weight-Carter¹s resignation was effective Dec. 31.  Motion by Libby and second by Vince to nominate George Maxwell and Bob Lentz. Motion carried.  Discussion on Zone meetings - in the past some meetings have been rescheduled at the last minute after our reps had secured airline tickets (this presents a financial hardship when trying to get refunds)

Motion by Bob Wagg, second by Denise Thomas to adjourn.  Motion carried.  Adjournment at 12:10 PM.

Respectfully submitted,

Sandee Proctor, Secretary


Next Meeting: March 23, 2002 - San Diego (location to be announced)


Visit CCC at: http://www.horseservices.com/ccc for points, guidelines and  information.
Sandee Proctor
CCC Secretary
mail@horseservices.com