7CPHC April 12, 2005 Meeting Minutes
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It was announced that this meeting and All future meetings would be Audio Recorded as a backup device for accuracy in meeting minutes.
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President Ed Flores called meeting to order at 7:15pm
Remember to sign-in

New Members: Sherrie~John and Carol Ray’s daughter

Treasures Report: given by Denise Escover
CCC Account Open Account
Checking $6,282.94 Checking $4,731.82
Savings $500.10 Savings $5,925.95

Bills: Diane Lang $118.40 airfare expenses for CCC meeting
Nancy Fenn $118.40 airfare expenses for CCC meeting
Linda Tackland $88.85 wine for awards
Bills approved as submitted Motion made by Carol seconded by Rachel

Correspondence: none to report.

Old Business:
POR Show: First of all Ed wanted to thank Diane for taking on the last minute responsibility to manage to show. She did a GREAT job.

Not all figures are in yet. Gladys requested we do not use funny money next year as awards. It seemed to be very confusing. People were continually coming to the office to collect. There was a problem with trail and jumping warm-ups. It was suggested the club consider selling tickets prior to warm-up or pay cash at time of warm-up. Many people refused to pay warm-up money at the time of closing their bill. Other than that the show seemed to be very successful. A request was made for Open Futurities next year.

Approval of Minutes: Diane Lang made a motion that a correction be made to the February minutes - The club bi-laws need to be updated to reflect a vote that was taken in (2000?) and passed however it seems the Bi-laws were apparently never updated to reflect the change. It should read: Any club officer missing 3 consecutive meetings would be replaced. Motion made by Linda Tackland to accept the minutes as modified motion seconded, Motion carried.
March Minutes motion made to approve the minutes as presented. Motion seconded. Motion carried.

Meredith Landy’s mother passed away in April. Many will miss her. Ed and Libby attended the services.

Ed did extensive research on a club Hot Topic, Family membership. He wanted to capture the essence of the Clubs intentions on the rules. To do so he reviewed meeting minutes as far back as 1999 to current. He submitted a four-page report to the executive board via email. In doing so it was made apparent that the Club makes adjustments to the Rules every year. Sometime two to three times throughout the year. A condensed version of this report is that; He recommends that the Club make no change to the work hours. Meeting requirements and how it pertains to family members is more difficult to define and be balanced. It was his recommendation that the Club take no action on that point. It is however recommended that the Club establish a protocol to review hardships. Hardships can be taken and reviewed at any given time. The majority of the executive board approved these recommendations. Linda Tackland made a motion to approve verbal recommendations as presented.

A request for clarification was made. Family members can work required work hours for other family members or you can pay a fee to have someone hired to work these hours. Membership as it pertains to family, reads once 19years of age or older you are considered an adult. Therefore responsible for your own meeting attendance. A hardship exemption request may be submitted to the Club for review. If you are over the age of 19 and have a conflict with meeting attendance or work hours, this exemption request must be made prior to being illegible for year-end awards program.

It is believed by many the Club rules are vague and confusing. Linda Tackland volunteered to review the Club rules in August with members to be sure the rules are revamped and made clearer. This will insure that the rules are accommodating to all members. Ed appointed Linda Chairman of a rules committee.

New Business:
Carol Ray asked for clarification of the new Open points sheet. It states in order for your points to count there must be a show secretaries signature on the form. A phone call was made to Debi Kent; She is requesting you use this form this year. Next year she would like to see the Club change the Open
Show rules requiring all point sheets to be signed by show secretary. Signature is not required this year.

Youth Report: Given by Danielle Carvalho. Reviewed ideas for the “From the Heart” competition scrapbook. They voted on youth club Member of the Year nominees to be submitted to APHA. They nominated Danielle Escover. Congratulations Danielle. Horse and Dog cookies were for sale at the meeting. These were what were left from the Rancho show sale. Proceeds plus an additional $100.00 donated from the youth club will be donated to the Sam Martin Animal shelter. This is their project for “From the Heart”. They are also donating dog food, cat food and blankets to the shelter the next youth meeting is mandatory. They will be working on their record book.

Rachel McCart made a request for an exemption to the minimum of 6 hours worked rule. She attended the Rancho show on Saturday and Sunday. She tried on two occasions to volunteer to work and was told both times by Bob Wagg there was no work. This was verified by Diane Lang. Nancy made a motion to give Rachel credit for 6 hours. Ann Curtis seconded the motion. Motion Carried.

Open Show: Given by Denise Escover. The Open program had the first of their three show series. This one was held at Thorsons Ranch on Watsonville Road Morgan Hill. Turnout was Awesome 90 horses. Need more help at the next show. Thank You to those whom came and helped, open invitation to those whom were unable to help, please come to the next one. This is a club show we need club effort.

A request was made that if we host a show at Thorsons again we make an attempt to switch the in and out gates.

Kristy Abrams made a request that minutes be sent on a timelier manner; Ed said he’d talk to Jonelle.

Denise asked we be more diligent on ordering soda and pizza. The cost for refreshments has more than doubled.

CCC report none

Motion made by Ann Curtis to adjourn the meeting seconded by Diane Lang