2002 Newsletter
Meeting was called to order at 7:00pm by president Steve Guerriero. 

Treasurer's Report was given by Denise Escover

CCC Program Balance.
$1111 for junior club
$9606.72
Total $10617.72 Checking

CCC Program Savings
$2500.00

Open Program Checking $1000
Open Program Savings: $5374.19

Bills:
Libby Flores had bills for $106.79 for one day show awards
$41.63 for lead-line and walk trot awards.

$150.61 for Linda Tacklind for the soaps for the prizes for the show.
Motion was made to approve bills as submitted.

Open show program report 
by Denise Escover: the first show in April
 went very well and was supported both by people competing and people helping. Denise would like to thank everyone for helping. We had 90 participants. After everything was done, we cleared $1500 profit. The next show is Sunday July 21. View the class list.

Open Show Program Raffle:
 7CPHC will be raffling off this Zippo bred breeding stock APHA colt. Raffle tickets can be found on-line and are selling for $10. View or download flyer for this colt 
All proceeds will be donated to the 7CPHC open program by Kasha Ford/Silver Buckle Services.

Junior Club report:
The junior club volunteered at the Horse Discovery Center, a local center which has several riding programs for disabled riders. As part of the junior club's service project they made a scrap book documenting their hours worked at the horse discovery center in Gilroy. They are submitting the scrap book along with essays from each person on their experience to the APHA.

April POR show report: The Show of the Year
Financial report for the show was sent to 7CPHC by Janet Radford of CPHA.
The results of this report indicated our show brought in $29,756.50.
A request was made to reconcile this amount and find out more exact details on total number of entries and net profit.

A motion was made to send Janet Radford something for her efforts in getting the financial report information together for us. The motion was approved for a gift of under a hundred dollars. Tina McGurran will get the gift and send it out.

May 5th show report: Practice Makes Perfect Show
Libby Flores gave a report about the show. It was fun and well attended. 
Ed wanted to thank everyone who helped out at the show and thank all our sponsors. The trail course was a challenging and great course. The photos taken at this show by Stampede Designs can be seen at http://www.stampededesigns.com/ click on the View Event Photo's link and then the May 5, 2002 7Counties Paint link to view and order photos on-line.

Miscellaneous topics:
Diane Lang suggested that we record the meeting so Melissa Berschens won't have to take such active notes during the meeting. The motion was made to leave it up to the secretary to decide if she wants to tape the meeting or not. This motion was approved as submitted.

CSHA Region 6 issues; Jim Caracher gave a report that the region 6 division almost folded due to lack of interest and funding and debt. There was an emergency meeting and they worked out the issues. One thing they are going to try to do is attend our meetings to work closer to ensure better success at their shows.

Announcements:
Steve received a letter from Marcia Linden with San Martin Horseman association will be holding the 30th annual competitive trail ride on May 24 -26th trail. They asked if our club would like to sponsor an award for the paint category. A motion was made and approved to donate an award. Libby Flores will take care of getting the award to Marcia, we have left over awards from the May 5th show.

Letter of intents:
The purpose of the letter of intent form is to notify the points keeper and clearly define what category you are striving for in the year end awards programs and document your intent to participate. It includes your name, address and certifies that you have read and understood the rules. It is your signed contract to say yes you know your the rules and know what is expected in 7CPHC award programs. 

Libby Flores has received a lot of points from people but has not received a letter of intent form for a lot of the people. Their points do not count unless the letter of intent was sent in before their first show. Point sheets must be complete and tallied or they will not count. You need to define what category at the top of the form. One horse per rider combination per sheet.  Because there seems to be some confusion this year on how the club is handling points, Steve Gurrerrio will get with Dana and find out what is going on with the kids points and how they are handling. Sharyn Fincher made a motion that the kids club should research the situation with the kids points by the next meeting. The motion was approved as submitted. Steve Gurerrio will look into this. 

It is up to those people who do not have these forms turned in to submit them asap. Your points accumulated thus far will not count for the CCC year end awards program. These are required according the rules to be submitted to Libby Flores for the CCC program before the first show that the person is showing in. This does not mean 7am of the day of the show, they must be in before the first show date. 

An emergency email will be sent out to the club stating the issue and giving the club members 2 weeks to get the letter of intent forms in, deadline was given in the email of June 6th.  If they don' t get them in by the 2 week period, their points do not count. This stands for the open program and CCC and Debi Kent and Libby Flores will send Melissa Berschens a list and this will be emailed out to the club and put on the website. This was approved. 
A suggestion was made for all points and letter of intent should be submitted by certified mail so that you have proof they were sent to the points keeper.

Thank you notes:
Bob Wag sent a thank you note to our club for a great April show. He wanted to thank our club for a fun friendly attitude and making the whole show feel like a joint effort.

Back in March we did a donation for the make a wish foundation for the Gilbertsons for their grandson. They sent a nice thank you note to our club.
Diane Lang made a motion that we add this to our letter of intent and year end awards, it will include this in writing so we will remember to do this each year. This motion was approved.

Meeting adjourned at 9pm.