7CPHC October12, 2004 Meeting Minutes

 Meeting called to order at 7:04pm by Tina McGurran Filling in for Mark Bell along with Steve Guerriero

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It was announced that this meeting and All future meetings would be audio recorded as a backup I device for accuracy in meeting minutes.        

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Welcome to new members or guests: Guest; Patricia Woods her granddaughter rides with Melissa Sachs.

Tina announced that the sign-in sheet is going around and there is an order of speaking sheet that you MUST sign up on prior to speaking.

September minutes were approved motion made by Corolla seconded by Jan Larsen

Treasures Report by Denise Escover

                        CCC Account                                               Open Account

             Checking:  $6,635.67                                         Checking: $3,751.16

              Savings: $20,297.32                                            Savings: $6,025.32

Youth Report; Christina McGurran

            Christina, Ashley and Hanna all attended the Youth Leadership Conference in Arizona

Leadership speakers were Matt and Andrea Lour from Virginia. The girls wanted to thank the adult club for their donation of $1000.00 to attend the conference.

New Officers for 2004 are

                            President: Danielle Carvalho

                            Vice President: Hanna Fenn

                            Secretary: Mandy Jacobsen

                            Treasure: Danielle Escover

                            Historian: Kaylee Tersini

Bills: Diane Lang had a total of $75.00 in receipt to submit. Ann Curtis made a motion to pay bills Carol Ray seconded motion passed.

CCC Report: No Report

Diane needs to know dates interested in for next years show prior to November CCC meeting.

It was decided to Host the April show again with CPHA and keep the date as is.

Recommendation was made to the floor that since the Zone show is gone for the next 3 years did we want to host a Youth Am show?

Libby Flores made a motion to secure a date for a Youth Am to be held at the same time as the Zone show motion seconded. Motion passed. If any one has a preference on a date or location contact Diane Lang prior to November 13^th meeting.

Our club will donate two stalls to be raffled at the Year-end Banquet

Year-end awards banquet will be held at the Embassy Suites in San Luis Obispo January 22, 2005. Local clubs are asked to donate towards the cost and setup of table decorations.

Region 10 everything went well this year Awards Banquet will be November 6^th

Region 6: No Report

Old Business: None to report

New Business: Elections were taken for 2005 Officers Results were:

                               President: Ed Flores

                               Vice President: Diane Lang

                               Secretary: Jonelle Bell

                               Treasure Denise Escover

                               Corresponding Secretary Megan McDonald

As decided at the September meeting Jan Larsen worked hard and presented the club with several different options to be voted on in reference to Meeting attendance and Work Hour Requirements for next years rules. After a lengthy discussion a vote was taken and the rules will remain as they are.

•  Hours: In order to be eligible for year end awards program for the club, each participant or immediate family member must: Work at least 6 hours at the Club CCC approved 7CPHC show or the Zone show. If a participant attends the club show they must work a minimum of 3 hours at that event. Each participant is responsible for logging their work hours (show mgmt will provide log sheets) Members who aren't able to work their hours can now pay a fee for their work to be done in lieu of working their hours. The club will use the money to hire someone to work. This club is very active in our shows and working and exhibiting is difficult. The fee of $250 should be paid if you wish to opt out of your hours to be eligible for year end awards part of your membership or 30 days before the 7CPHC horse show. It must be paid by check in the treasure's hands at least 30 days prior to the show so enough time is left to hire someone to do the work. This is just for the CCC program; hours must be worked in the open program to be eligible for open year-end awards through the club. 

Obtain at least 1 ($25) sponsorship for the Club Show: must be paid by 1st day of show (1 sponsor per membership per program).

Meeting Requirements: Attend a minimum of 5 regular club meetings and sign in. A family member may attend for youth members, but meeting requirement must be met for youth to participate. Attend means approx. 1 hour. No exceptions. Meetings attended as a guest do not count toward requirements.
Qualifying Meetings: Feb, March, April, May, June, July, August, Sept, October, November

Year-end Awards banquet will be held at The Golden Oak Restaurant January 29^th 2005.  If you have any ideas contact Kasha Ford.

We are still looking for a new meeting location a possible site is Chevy’s in Gilroy. Contact Steve Guerriero if you have any other suggestions.

Motion made by Ed Flores to adjourn meeting seconded by Kristy Abrams

Meeting adjourned 8:45

Next Meeting November 9, 2004

Jonelle Bell

7CPHC Secretary

Reminder: No December or January Meetings to be held